The following guidelines and information can be found on this page:
See also, the sections on:
Submit Your Manuscript
- Prepare your manuscript: See Formatting Your Manuscript and Sample Templates
- Sign in to MySPIE.org using your existing name and password.
- On your MySPIE To Do List, find the name of the meeting, your paper number (for example 7249-57), your paper title, and a link to "Submit Your Manuscript."
- You may find the name of the meeting and a link to "Show Tasks." Click on this link to expand your list.
- You will only see a link to "Submit Your Manuscript" when you are listed as the Contact Author for the paper. If you do not see a link, contact your SPIE staff proceedings coordinator.
- The MySPIE system accepts only .ps, .prn, .doc, .docx, and .rtf files. Other formats, such as PDF files, will not upload.
- If submitting in PostScript, you must convert your manuscript to that format before beginning the submission process. To create a .ps (Postscript file) from a .pdf file see Creating a PostScript File.
- Follow the steps in the Submission Wizard to submit your Title, Abstract, Authors, Manuscript, References, and optional Multimedia Files.
- A few minutes after you upload your paper, it will be available for you to view the upload as a new .pdf file.
- If you are already signed into MySPIE.org, a link to "approve manuscript" will appear.
- You will also receive an email telling you the upload is ready for your approval.
- Disregard the "reformatting" messages in the email unless the upload failed.
- Follow the automatic link and instructions for approving/disapproving the upload.
- If you disapprove the PDF, make the necessary changes to your manuscript, and submit a revision by following the "Submit Manuscript Revision" link on your To-Do List for that paper.
- Submit a signed Transfer of Copyright Form to SPIE. Company or government clearance must be final at submission.
Please see Publication Charges-Color and Reprints for the following options:
- Payment is required in advance if color is to appear in the print version of the Proceedings of SPIE. Color illustrations in manuscripts will appear in the SPIE Digital Library and in Symposium Proceedings on CD-ROM at no charge.
- To order Reprints of your manuscript.
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Submit a Multimedia File
Multimedia files are submitted through the MySPIE manuscript submission wizard along with your paper. To include a multimedia file in the online publication of your SPIE Conference Proceedings paper follow these steps:
- Proceed through the MySPIE.org Submission Wizard for submitting your manuscript.
- A new section has been added to allow you to upload your multimedia files.
- Please upload them in the same order they are referenced in your paper.
- You may reorder files in the submission wizard as necessary.
- When you are asked to approve your paper for publication, you will also need to review the multimedia files.
Your paper, with the associated multimedia files, will be published on the SPIE Digital Library 2 to 4 weeks after the meeting has concluded. Your multimedia files will be accessible from your paper's abstract page on the SPIE Digital Library, by clicking on the link within the PDF of your paper, or by typing in the URL found in the printed Proceedings of SPIE.
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Manuscript Revisions
If a revision to your manuscript is requested, either by SPIE staff or by the Conference Chair, you will have five business days to submit your revision.
- For Post-meeting Proceedings (manuscript due date one month before conference, papers published shortly after conference), manuscript revisions are accepted until the Monday following the last day of the conference.
- For On-site Proceedings (manuscript due date ten weeks before conference, papers published on the first day of conference), manuscript revisions are accepted until two weeks after the manuscript due date.
Please do not submit a draft of your paper with the intent of later submitting a revised final version. If you are under pressure to submit your paper, but need more time to finalize it, contact the SPIE staff proceedings coordinator for theconference/volume in which your paper/presentation belongs, and ask if due date extensions are available.
Submit a Manuscript Revision
- Sign in to your account at MySPIE.org.
- Locate your manuscript on your To-Do List, click the "Submit Manuscript Revision" link.
- Follow the steps in the Submission Wizard to submit a revised PostScript or Microsoft Word file.
- A few minutes after you upload your paper, it will be available for you to view the upload as a new .pdf file.
- If you are already signed into MySPIE.org, a link to "approve manuscript" will appear.
- You will also receive an email telling you the upload is ready for your approval.
- Disregard the "reformatting" messages in the email you receive unless the upload failed.
- Follow the link and instructions for approving/disapproving the upload.
- If you disapprove the PDF, make the necessary revision to your manuscript, and submit another revision by following the "Submit Manuscript Revision" link on your To-Do List for that paper.
- Note: After your revision is uploaded and approved by you, it will overwrite your previously submitted manuscript version in the MySPIE system.
- If this revision was requested from you by the conference chair, please send him/her an email notifying that the revision is now submitted through the MySPIE submission system. The chairs can access the PDF through MySPIE, so you do not need to send a hardcopy or email attachment to them.
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